Length and Time Phasing of Assistance
April 29, 2003 all States must complete and submit their application. Minimum payments will be issued as applications are approved. By May 31, 2003, final payments will be issued to States receiving more than the minimum payment.
Formula and Matching Requirements
Section 101 will disburse one-half of the $650 million ($325 million). GSA will calculate the amount of funding that each State receives under the guidelines specified in Section 101. Step one of two will give one-half of one percent of the $325 million to each State and the District of Columbia ($1,625,000) and one tenth of one percent of the total ($325,000) to Guam, Puerto Rico, the U.S. Virgin Islands and America Samoa. The total distributed under step one is $84,175,000. The second step will allocate funds from the $325 million not allocated in the first step (totaling $240,825,000) based on each State?s proportionate share of the voting age population as reported in the 2000 Census. The sum of the funds allocated in the first step and the second step equals $325 million. Section 102 will disburse the remaining $325 million to the States. For this program, funding is calculated as follows: first, $4,000 is allocated to each State for each precinct that used punch card or lever voting machines in the 2000 election as certified by the State. The State totals may be reduced on a pro-rata basis so that the nationwide total of funds allocated will not exceed $325 million. Based on previous participation assumptions, the Congressional Research Service estimates that each State will receive approximately 83.84% of the total it would have otherwise received due to the $325 million cap. As a result, instead of receiving $4,000 per qualifying precinct, States will receive approximately $3,354 per precinct. Section 103 of the Act guarantees that each State will receive a minimum payment of $5 million and each territory will receive a minimum payment of $1 million. If a State were to receive less than $5 million (or a Territory less than $1 million) for both programs, based on the calculations described above, that State?s or Territory?s payment will be increased to the minimum. The remaining States? payments under Sections 101(d) and 102(c) will be reduced so that the total does not exceed the $650 million authorized by Section 104.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.