How to apply...
GSA, Office of Financial Management Systems, will develop a website for applying for payments under the Act. The website will establish a 7-step process that allows States to submit their information to receive and report on funding: Step One ? Registration. The State will enter contact information including name, address and email address. Once the information has been verified, GSA will establish and issue a user ID and password to access the web site. The user ID and password will be emailed to the States. The Web site address is http://www.finance.gsa.gov/helpamericavote. Step Two ? EFT Setup. The State will use the user id and password, issued in step one, to access the web site. Banking information required for an Electronic Funds Transfer (EFT) will be submitted. All funds will be disbursed via EFT. Step Three ? Certification. The request must provide certification that the State will use funds in accordance with current law and guidelines stated in Sections 301 (if applicable) and 906. States may not receive funding unless they adhere to those stated guidelines. If a State is requesting reimbursement, it must also submit certification that its current voting machines are consistent with the guidelines stated in Sections 301 and 906. During this step the State will submit information about the number of qualifying precincts. States may elect to make an initial application for Section 101 funding only and later amend their application to request Section 102 funding, as long as they do so by April 29, 2003. Step Four ? Minimum disbursements. After steps one, two, and three are completed and approved, the minimum payment amount under Section 103 will be issued, $5 million for each State and $1 million for each territory. When processed, the funding will be disbursed by the Department of Treasury, via Electronic Funds Transfer (EFT), and deposited directly into the bank account specified in step two. States are encouraged to establish the Election Fund described in Section 254(b)(1) of the Act, and to deposit funding received under Title I into this account. Section 104(d) of the Act requires that when a State has established an election fund described in Section 254(b), the State shall ensure that any funds provided to the State under this title are deposited and maintained in such fund. Step Five ? Final disbursement calculations. After all applications are received, the calculations under Sections 101 and 102 will be performed. This step will occur after the April 29, 2003, application cutoff. Step Six ? Final disbursements. A second payment will be issued to States qualifying for more than the minimum payment. This step will occur by May 31, 2003. The funding will be disbursed by the Department of Treasury, via Electronic Funds Transfer (EFT), and deposited directly into the bank account specified in step two. Step Seven ? Reporting. Each funding recipient will be required to submit verification of actual purchases. Information regarding actual funds expended will be reconciled against funding provided. This information will be provided to the Election Assistance Commission once they become operational. Although exact reporting requirements have not been established yet, States are advised to track spending by Sections 101 and 102 categories.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.